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Privacy Policy

The SCENE ACADEMY Limited

Company Name: The SCENE ACADEMY Limited
Address: 44 Wellgate, Lanark, ML11 9DT
Data Controller / CEO: Miss S. Savova
Contact Email: thesceneacademy@gmail.com

Effective date: February 2026

1. Introduction

The SCENE ACADEMY Limited (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with:

  • The UK General Data Protection Regulation (UK GDPR)

  • The Data Protection Act 2018

  • Relevant Scottish and UK data protection laws

This policy applies to students, parents/guardians, staff, freelancers, website users, and anyone who interacts with our services.

2. What Personal Data We Collect

We may collect and process the following types of personal data:

a) Personal Identification Information

  • Name

  • Date of birth

  • Address

  • Email address

  • Telephone number

b) Student & Parent/Guardian Information

  • Emergency contact details

  • Parent/guardian names and contact details

  • Attendance records

  • Participation and progress information

c) Special Category Data (where applicable)

We may collect limited special category data only where necessary and with appropriate safeguards, such as:

  • Medical information (e.g. allergies, injuries, conditions relevant to participation)

  • Accessibility or additional support needs

This data is handled with strict confidentiality and only accessed when necessary.

d) Images, Video & Audio

  • Photographs and video recordings from classes, rehearsals, performances, or events

  • Promotional material (only with consent where required)

e) Website & Communication Data

  • Enquiries submitted via email or forms

  • IP address and basic usage data (if applicable)

3. How We Collect Personal Data

We collect personal data when you:

  • Register or enrol with The SCENE ACADEMY Limited

  • Contact us via email, post, or online

  • Attend classes, events, or performances

  • Provide consent forms or medical information

  • Interact with our website or social media (where applicable)

4. How We Use Personal Data

We use personal data to:

  • Provide education, training, and performing arts services

  • Manage enrolments, attendance, and communication

  • Ensure student welfare, health, and safety

  • Comply with legal and safeguarding obligations

  • Communicate updates, events, or changes

  • Promote our activities (where consent has been given)

We do not sell personal data to third parties.

5. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

  • Consent – where you have given clear permission

  • Contract – to fulfil our obligations to students and families

  • Legal obligation – safeguarding, health & safety, or regulatory compliance

  • Legitimate interests – for reasonable operational needs, where your rights are not overridden

6. Children’s Data

We recognise the importance of protecting children’s personal data.
Where students are under 18, personal data is collected and processed with the involvement and consent of a parent or legal guardian where required.

7. Data Sharing

We may share personal data only where necessary and appropriate, including with:

  • Staff and instructors (on a need-to-know basis)

  • Emergency services (in case of emergency)

  • Professional advisers or regulators where legally required

All third parties are expected to handle data securely and lawfully.

8. Data Storage & Security

We take appropriate technical and organisational measures to protect personal data, including:

  • Secure storage of physical records

  • Password-protected digital systems

  • Limited access to authorised individuals only

Personal data is retained only for as long as necessary for the purposes it was collected or as required by law.

9. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request erasure of data (where applicable)

  • Restrict or object to processing

  • Withdraw consent at any time

  • Request data portability

To exercise your rights, please contact us using the details below.

10. Complaints

If you are unhappy with how we handle your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Website: ico.org.uk
Helpline: 0303 123 1113

We encourage you to contact us first so we can address your concerns directly.

11. Contact Us

For any questions about this Privacy Policy or how your data is handled, please contact:

Miss S. Savova
The SCENE ACADEMY Limited
44 Wellgate
Lanark
ML11 9DT

Email: thesceneacademy@gmail.com

12. Policy Review

This Privacy Policy is reviewed regularly and may be updated to reflect changes in law or our practices.
The latest version will always be available upon request.

If you want, I can:

  • adapt this specifically for a website privacy page

  • create a short “Privacy Notice” for enrolment forms

  • add cookies wording if you have a website

  • simplify it into a parent-friendly summary

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